Executive / Administrative Assistant

Company: Kforce Finance and Accounting
Location: Woodbury
Posted on: September 19, 2023

Job Description:

Kforce's client a very successful, dynamic Long Island, NY based commercial real estate management company with rapid expansion underway is seeking a talented Accounts Payable/Admin Assistant.

In this role, you will work closely with the CEO and CFO:

• Daily entry of vendor invoices into Yardi
  
• Prepare and code invoices for Property Manager's approval
  
• Create spreadsheets in Excel
  
• Transfer data from hard copy to Yardi software
  
• Type in data quickly and efficiently
  
• Update tenant and vendor information in Yardi software
  
• Sort and collate incoming and outgoing mail
  
• Scan and email incoming mail to offsite property managers
  
• Collect and prepare correspondence, tenant invoices and vendor checks
  
• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  
• Schedule and coordinate meetings/special events
  
• Promote and foster positive relationships with tenants and clients and track service calls as required
  
• Assist executives with preparing letters, memo and correspondence by taking notes and creating documents in Word
  
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
  
  
  This company offers nice spacious offices, flexible hours, and competitive compensation including health insurance.

Keywords: Kforce Finance and Accounting, Hicksville , Executive / Administrative Assistant, Administration, Clerical , Woodbury, New York