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Executive / Administrative Assistant

Company: Kforce Finance and Accounting
Location: Woodbury
Posted on: September 19, 2023

Job Description:

Kforce's client a very successful, dynamic Long Island, NY based commercial real estate management company with rapid expansion underway is seeking a talented Accounts Payable/Admin Assistant.

In this role, you will work closely with the CEO and CFO:

  • Daily entry of vendor invoices into Yardi
  • Prepare and code invoices for Property Manager's approval
  • Create spreadsheets in Excel
  • Transfer data from hard copy to Yardi software
  • Type in data quickly and efficiently
  • Update tenant and vendor information in Yardi software
  • Sort and collate incoming and outgoing mail
  • Scan and email incoming mail to offsite property managers
  • Collect and prepare correspondence, tenant invoices and vendor checks
  • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  • Schedule and coordinate meetings/special events
  • Promote and foster positive relationships with tenants and clients and track service calls as required
  • Assist executives with preparing letters, memo and correspondence by taking notes and creating documents in Word
  • Track and file contracts and insurance certificates; maintain follow-up system for expirations

    This company offers nice spacious offices, flexible hours, and competitive compensation including health insurance.

Keywords: Kforce Finance and Accounting, Hicksville , Executive / Administrative Assistant, Administration, Clerical , Woodbury, New York

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