Executive/Personal Assistant to a High-Profile Principal in Fort Lee, NJ

Company: BCL Search
Location: Fort Lee
Posted on: April 2, 2026

Job Description:

Our client, a high-profile Principal, is seeking a seasoned Executive/Personal Assistant to support him across all facets of his personal, philanthropic, and professional life. This role sits within a small, tight-knit team of three and requires a highly polished, patient, and resourceful individual who is comfortable operating in a fast-paced, high-touch environment. The ideal candidate will have at least 10 years of experience supporting a senior executive, exceptional communication skills, and the ability to manage a complex, ever-changing schedule. This role is 5x days/week in-office, with the Principal working remotely and based between New York and Florida. RESPONSIBILITIES Manage heavy phones, ensuring seamless communication between the Principal across multiple locations (NY, Florida, and international travel) Handle extensive calendar management, including frequent updates and distribution of weekly schedules to the Principal, family, and staff Coordinate all travel arrangements including commercial flights, charters, trains, drivers, and accommodations (hotels, private homes, villas) Draft and manage all correspondence including emails, letters, invitations, and philanthropic outreach Maintain a detailed daily log of calls, meetings, and key activities Support philanthropic initiatives and special projects, including art collection organization and external partnerships Interface regularly with household staff, including the Florida team, to ensure continuity and communication Coordinate medical appointments, maintain records, liaise with doctors and pharmacies, and track ongoing care Monitor incoming mail, invoices, and credit card statements, flagging any discrepancies to the appropriate parties Maintain and organize both digital and physical filing systems Assist with distribution of Op-Eds and coordination with external vendors (e.g., website team) Handle ad hoc projects and personal tasks as needed REQUIREMENTS Minimum of 10 years of experience supporting a senior executive in a fast-paced environment Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Exceptional written and verbal communication skills Ability to manage complex scheduling and high-volume communication with discretion and professionalism Highly organized, detail-oriented, and proactive with the ability to anticipate needs Strong interpersonal skills with a polished, calm, and patient demeanor Ability to work both independently and collaboratively within a small team Comfortable handling confidential and sensitive information Flexible and adaptable to an ever-changing environment Bachelor's degree required SALARY DOE discretionary bonus benefits HOURS 10/10:30 AM – 6/6:30 PM (flexibility required for after-hours and occasional weekend communication) Monday–Friday, 5 days/week in-office

Keywords: BCL Search, Hicksville , Executive/Personal Assistant to a High-Profile Principal in Fort Lee, NJ, Administration, Clerical , Fort Lee, New York